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This position reports to the Executive Director of Mission Expression and is primarily responsible for providing administrative and clerical support to the core ministry areas within Mission Expression: Ecology & Environment, the St. Joseph Spirituality Center, Justice & Peace, Community Outreach, Archives, and Mission Advancement (Development + Communications). To support these efforts, occasional evening and weekend hours may be required.

This role requires empathy and conviction about the sensitive moral issues of our time. The ideal candidate is deeply motivated by our mission and comfortable communicating the Sisters’ Gospel values to promote the common good. This position is best suited for someone who feels personally invested in the work.

This list of duties and responsibilities as well as general administrative tasks is representative, though not the entire scope of work related to supporting the core ministry areas:

Clerical Responsibilities

• Maintain and update the Mission Expression Calendar in Microsoft Teams
• Proofread and send internal communications
• Print, organize, and assemble internal educational materials
• Process invoices and update accounts payable spreadsheets

Meeting Coordination

• Schedule internal team meetings via MS 365 Calendar and Teams
• Prepare agendas and send reminders prior to meetings
• Attend meetings and take notes as requested, providing meeting summaries afterwards

Procurement & Purchasing

• Order office supplies for supported departments as requested
• Track & manage inventory for the barn and garage for Ecology Department
• Order liturgical supplies for Spirituality Center

Event & Volunteer Logistics Support

• Work with event leads and Communications staff to prepare in-house flyers as needed and update program bulletin boards
• Work with departments to support registration and volunteer groups
• Attend events as requested to support program staff

Impact Reporting

• Collaborate with supported departments to track mission impact metrics
• This position is expected to handle confidential/sensitive material and issues with credibility, trust and support with all employees and Sisters.

Qualifications:

Competency – Skills, Knowledge, and Abilities

· Highly proficient in Microsoft Office 365, Excel, and other databases and related software

· Strong organizational skills and ability to prioritize projects

· Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or government regulations

· Ability to write reports, business correspondence and procedure manuals; creative writing

· Ability to lift up to 25 pounds

Education and Experience

Required: High School diploma or equivalent and 5-7 years’ experience in an administrative support office environment or an equivalent combination of education, training and experience. Understanding of or willingness to learn about Integral Ecology. Proven ability to handle confidential information with discretion. Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; Outstanding written and verbal communication skills.

Preferred: Bachelor’s degree in a related field. Experience in a faith-based or nonprofit organization; understanding (or willingness to learn) about mission and ministries of Sisters of St. Joseph. Experience with or willingness to learn Canva and Pivot Tables.

Nursing assistants with relevant experience (both certified and non-certified) will be considered for our PRN positions.  PRN openings for all shifts: daylight (6:30 am – 3 pm), evening shifts (2:30 – 11 pm), and overnight (10:30 pm – 7:00 am). 

Our nursing assistants provide compassionate care for retired Sisters in their beautiful, historic home (which they refer to as the Motherhouse.)

Responsibilities